Palm Beach County Logo, link to home page
 
Public Affairs Publications FAQ  Government PBC Departments
 

PPM Index

 
 

PPM Email

 

E-mail: PPM Administrator

*Under Florida law, e-mail addresses are public records. If you do not want your e-mail address released in response to a public records request, do not send electronic mail to this entity. Instead, contact this office by phone or in writing.

 

Public Affairs Directory

 
 

Policies and Procedures Manual

 

Operations

Policies and Procedures Memoranda (PPMs) 10/16/95 CW-O-001
Policies and Procedures Manuals
Rescinded (10/16/95)
  CW-O-002
County Organization Chart
Rescinded
(10/16/95)
  CW-O-003
Vehicle Safety Program 6/1/05 CW-O-004
Safety Policy 7/1/07 CW-O-005
Hazardous Waste Management 7/13/00 CW-O-006
Property and Liability Claims Accident and Incident Reporting 2/1/06 CW-O-007
Temporary Field Disposition Known or Unknown Hazardous Substances
Rescinded
10/01/02
  CW-O-008
Notary Public Commission 7/1/95 CW-O-009
Lease, Lease-Purchase and Installment Purchase Contracts for Tangible Personal Property 05/01/04 CW-O-010
Media Releases and Media Contact 10/22/07 CW-O-011
Citizens' Service Center Policy and Procedures 7/1/93 CW-O-012

Long Distance Telephone Usage and Billing See PPM# CW-O-066
Rescinded 1/15/99

  CW-O-013
Items for Commission Action 10/25/95 CW-O-014
Main Courthouse Floor Loading
Rescinded
05/01/04
  CW-O-015
Legal Review of Commission Items 9/10/07 CW-O-016
Management by Objectives
Rescinded
9/25/97
  CW-O-017
Contract Administration Procedures 3/20/02 CW-O-018
Sub-Pool Vehicle Assignments-Rescinded 10/26/07 CW-O-019
Mobile Communications Services and Airtime Usage 12/1/05 CW-O-020
Twenty-Four Hour Vehicle Assignments 8/1/97 CW-O-021
Emergency Evacuation Procedures 4/1/05 CW-O-022
Board Appointments 5/01/08 CW-O-023
Attachment A
Attachment B
Attachment C
Attachment D
Attachment E
Use of County Owned Properties for Non-County Activities 11/1/07 CW-O-024
Surplus Asset Program 10/1/99 CW-O-025
Physical Identification and Management of County-Owned Fixed Assets 12/1/07 CW-O-026
Custody and Disposal Of Surplus Assets 12/1/07 CW-O-027
Special District Roads 7/16/07 CW-O-028
Document Control 1/6/98 CW-O-029
Vehicular Access to Governmental Center Courtyard
Rescinded 9/25/97
  CW-O-030
Policies and Procedures for Film Liaison Office (revision in process) 2/1/04 CW-O-031
Palm Beach County Public Building Food Service Concession 12/1/05 CW-O-032
Guidelines for Subsidization of Bus Transportation for Special Groups or Events
Rescinded
2/7/02
  CW-O-033
Fire Sprinkler Service Procedure 8/1/90 CW-O-034
Fleet Management 10/26/07 CW-O-035
Price Agreement (See PPM# CW-L-008)
Rescinded
9/25/97
  CW-O-036
Fixed Asset Management - Real Property Assets 1/01/08 CW-O-037
Boards, Commissions and Task Forces - Expense Payments 3/12/91 CW-O-038 
Disposal of Scrap Metal 1/01/08 CW-O-039 
Requests for Facilities-Related Services 5/15/91 CW-O-040 
County Ordinances: Applicability; and Notification to Municipalities 4/12/99 CW-O-041
Procedure Regarding Front-End Loading and Unbalanced Bids for Construction Contracts 1/1/92 CW-O-042 
Small Business Enterprise Program Policies and Procedures Manual 7/2/04 CW-O-043
Facility Naming 7/1/98 CW-O-044(A)
Honoring Individuals or Groups in County Facilities 7/1/98 CW-O-044(B) 
Pollutant Storage Tank Systems 4/1/08 CW-O-045
Certificates of Appreciation 10/1/92 CW-O-046
Standards for Address Records in Electronic Databases 1/1/94 CW-O-047 Attachments
Selection of Professional Engineers, Architects, Landscape Architects, Land Surveyors and Mappers 11/1/06

CW-O-048
Attachments

Procedure and Policy Regarding SBE
Requirements Related to Construction and Professional Services Contracts
12/1/06 CW-O-049
General Policies and Guidelines for Channel 20 8/1/93 CW-O-050
Procedure and Policy Regarding Delegated
Authority for Execution of County Contracts/ Agreements/Grants
4/1/05 CW-O-051
Outside Counsel Conflicts of Interest 10/5/93 CW-O-052
Channel 20 Sponsorship Policy 11/1/93 CW-O-053
Channel 20 Program Selection Policy 11/1/93 CW-O-054
Channel 20 Programming Procedure 11/1/93 CW-O-055
The Negotiation of Non-Standard Contracts/Agreements 4/29/94 CW-O-056
Economic Review of Ordinances 5/11/94 CW-O-057
State Plane Coordinate Requirements for Surveys for Palm Beach County 06/1/07 CW-O-058
Information Resource Security Standards Manual 12/18/00 10/01/00 CW-O-059
Manual
Submission of Annual Narrative Reports for Advisory Boards (being worked on)   CW-O-060
Public Access to the Palm Beach County Enterprise Network 1/19/96 CW-O-061
Inserts in County Bills 1/5/96 CW-O-062
Server Standards (revision in process) CW-O-063
Sale of Merchandise Displaying County Logo 9/1/96 CW-O-064
OFMB Review of Formal Contracts and Requests for Proposals 2/1/98 CW-O-065
Telecommunications Service Charge Review and Analysis (Local service & Long-Distance, Suncom & Commercial) 12/1/05 CW-O-066
Donation of County-Owned Surplus Tangible Personal Property to Government a Entities 10/1/99 CW-O-067
Thrift Store Operations 1/01/08 CW-O-068
Trenching and Shoring Procedures 10/26/99 CW-O-069
Lockout/Tag out 02/07/00 CW-O-070
Chain Saw Operation 1/22/04 CW-O-071
Tree Memorial Program Rescinded 7/15/04 CW-O-072
Standards for Web Page Design, Deployment and Maintenance 12/22/00 CW-O-073
Tags, Registrations and Titles for County Vehicles 01/12/01 CW-O-074
Animals/Pets in County Owned Facilities 08/19/02 CW-O-075
Automated External Defibrillators (AEDS) in County Owned/Operated Buildings 06/01/07 CW-O-076
Confined Space Entry Procedures 7/20/04 CW-O-077
Standards for Departmental Intranet Web-Based Application, Design, Deployment and Maintenance 02/1/05 CW-O-078
Information Technology Governance Policies 09/1/05 CW-O-079 Governance Policy Attachment
Electrical Safe Work Practices (In Process)   CW-O-080
Privacy of Oral, Wire, and Wireless Communications 5/1/06 CW-O-081
Hot Work – Control of Fires and Explosions (new) 7/1/08 CW-O-082
Attachment A
OFF ROAD VEHICLES , POWERED INDUSTRIAL TRUCKS AND WATERCRAFT 5/15/08 CW-O-083
Attachment A
Safety Glasses (new) 7/1/08 CW-O-084

Human Resources

Medical Monitoring 3/12/99 CW-P-001
Workers Compensation Program 8/1/05 CW-P-002
Personnel Action Forms 8/1/05 CW-P-003
Hiring Process 11/1/06 CW-P-004
Employment References
See PPM# CW-P-004
Rescinded 7/1/98 CW-P-006
Employment Categories Other Than Regular Employment 7/15/04 CW-P-007
Attachment A
Employee Tuition Refund Program 11/1/05 CW-P-008
Employee Tuition Refund Program Application 11/1/05 CW-P-008 Att
Personnel Records 11/1/05 CW-P-009
Labor Relations Negotiating Team 11/1/05 CW-P-011
Political Activities of County Employees 8/1/05 CW-P-012
Minimum Hiring Age See PPM# CW-P-004 Rescinded
7/1/98
CW-P-013
Applicant Interviews See PPM# CW-P-004 Rescinded (7/1/98) CW-P-014
Sexual Harassment See PPM# CW-P-029 Rescinded
9/25/97
CW-P-016
Employment of Qualified Persons With
Disabilities and the Accommodation Process
3/1/93 CW-P-017
Service Awards Program 9/17/07 CW-P-018
Unemployment Compensation 8/1/94 CW-P-020
Supervisor Incident Report 7/9/99 CW-P-021
Rules Relating to Payment of Group Insurance Premiums 12/1/07 CW-P-022
Group Life and Health Insurance 8/15/07 CW-P-023
Prohibition on Use or Possession of Alcoholic Beverages on County Property and in County Facilities 11/1/07 CW-P-026
Reasonable Accommodation of Religious Practices 11/1/07 CW-P-027
Affirmative Action Plan (AAP) 8/12/94 CW-P-028
Discrimination, Harassment and Retaliation in the Workplace 8/11/97 CW-P-029
Supervisory Orientation 8/1/05 CW-P-030
Deferred Compensation - Financial Hardship Review Committee 1/1/98 CW-P-033
Special Salary Adjustments 8/11/97 CW-P-035
Smoking Policy 2/1/93 CW-P-036
Safety Footwear Policy 2/1/08 CW-P-037
Attachment A
Requests for Initial Salary Above Minimum Levels 8/1/05 CW-P-040
Submission of Interview Questions to Personnel Prior to Department Receipt of Referral Lists See PPM#  CW-P-004 Rescinded 7/1/98 CW-P-041
Alternative Work Schedules 11/21/02 CW-P-042
Classification Review Committee 9/10/07 CW-P-044
Employee Assistance Program 3/12/99 CW-P-045
Layoff Procedures 8/1/05 CW-P-047
Time and Attendance Records 10/1/07

CW-P-048 - Instructions - Worksheet

Compensatory Time See (Rescinded) Merit Rule 6.05. 9/10/07 CW-P-049
American With Disabilities Act (ADA) of 1990 1/1/93 CW-P-051
Return to Work After Non-Work Related Medical Absence 2/6/07 CW-P-052
Medical Leave of Absence 2/1/93 CW-P-053
Employees Unable to Perform Assigned Duties Due to Illness/Injury/Disability
(Exhibits only)

7/15/94

2/10/98

CW-P-054
Personnel Appeals Board 4/11/02 CW-P-055
Time and Attendance Records for Exempt Employees
See PPM# CW-P-049
Rescinded 9/2/98 CW-P-056
Incentive Leave 11/4/99 CW-P-058
Employee Donations of Vacation Leave To Other County Employees 3/1/06 CW-P-059
Controlled Substances Use and Testing Policy 11/10/03 CW-P-060
Payroll Deductions 3/1/95 CW-P-061
Supplemental Pay for Military Reservists Called to Active Duty 8/7/97 CW-P-062
Worker's Compensation Claims Payments 10/16/98 CW-P-063
Liability/Property Claim & Lawsuit Payments 03/01/08 CW-P-064
Deferred Retirement Option Program (DROP) 3/20/02 CW-P-065
Severance Release of Payments 11/01/06 CW-P-066
Vehicle Safety- "How is My driving?" Procedures 4/1/08 CW-P-067
Respiratory Protection Program (RPP) 10/4/99 CW-P-068
Exposure Control Plan for the prevention of Tuberculosis 10/4/99 CW-P-069
Fall Protection Policy 7/10/00 CW-P-070
Right To Know - Hazard Communication Policy 06/15/00 CW-P-071
Health Insurance Portability and Accountability Act (HIPAA) of 1996 04/14/03 CW-P-072
Lobbyist Regulations (In Process) CW-P-073
Local Annuity Contribution Rate for Members Who Opt out of the Senior Management Service Class 01/22/04 CW-P-074
Prevention of Sexual Abuse and Childcare background checks 11/1/05 CW-P-075
Emergency Compensation Policy 07/28/05 CW-P-076

Finance

Collection of Claims for Damage to County Property Rescinded
2/1/08
CW-F-001 
Photocopying Fees 12/15/95 CW-F-002
Grant Administration 3/1/06 CW-F-003
Annual Budget Preparation Procedures Rescinded 4/1/98 CW-F-004
Mileage Reimbursement Policy   See PPM#
CW-F-009
Rescinded 12/15/91 CW-F-005
Funding for Community Consensus-Building Events 7/9/99 CW-F-006
Dues, Memberships and Subscriptions 12/1/06 CW-F-007
Auto Allowance 6/1/05 CW-F-008
Travel 7/1/2008 CW-F-009
Attachment A
Attachment B
Attachment C
Attachment D
Attachment E
One-Day Travel See PPM# CW-F-009 Rescinded 12/15/91
CW-F-010
Job Applicant Travel Expense Reimbursement (Executive, Administrative, and Professional Positions) 9/10/07 CW-F-011
Moving Expense Reimbursement 9/17/07 CW-F-012
Budget Transfers and Amendments 11/1/01 CW-F-013
Fixed Asset Capitalization Levels/Valuation methods and Depreciation Lives 7/1/06 CW-F-014
Refueling and Repair of County Vehicles etc. (Included in CW-O-035) 7/1/98 CW-F-015
Bond Waiver Program 03/17/03 CW-F-016
Reconciliation of Departmental Accounting Records to the County's Financial System Records 12/01/07 CW-F-017
Sales Tax Collection and Reporting 8/15/07 CW-F-018
Ordinance No. 86-19:  Authorized Expenditures for Awards, Refreshments and Commendation Breakfast, Luncheons or Dinners 7/1/08

CW-F-019
Attachment A
Attachment B

Computer Security for the County's Automated Financial and Personnel Payroll Systems 8/1/05 CW-F-020
Fixed Asset Depreciation (See CW-F-014) Rescinded (7/1/98) CW-F-021
Video Duplicating Fees for County Channel 20 Rescinded   8/1/99 CW-F-022
Municipal Collection of Impact Fees See PPM# CW-F-025 Rescinded 2/7/02 CW-F-023
Municipal Recompilation and Refund of Impact Fees See PPM# CW-F-026 Rescinded 2/7/02 CW-F-024
Collection of Impact Fees 8/15/07 CW-F-025
Planning, Zoning & Building Recompilation and Refund of Impact Fees 2/1/06 CW-F-026
Impact Fee Recording See PPM# CW-F-023 Rescinded 1/16/01 CW-F-027
Refund of Impact Fees by the County's Finance Department See PPM# CW-F-026 Rescinded 1/16/01 CW-F-028
Cash Control of Impact Fees 8/15/07 CW-F-029
Reporting Requirements for Impact Fee System Rescinded
11/1/07
CW-F-030
Impact Fee Compliance Review 8/15/07 CW-F-031
Capital Project Fund Management for Impact Fee Funding of Capital Projects 8/15/07 CW-F-032
Duties and Responsibilities of the Impact Fee Coordinator Rescinded
02/07/02
CW-F-033
Review and Approval of Impact Fee Credits from Developments in Municipalities 8/15/07 CW-F-034
Public Service Tax Compliance 2/01/06 CW-F-035
Payment of Impact Fees from the Affordable Housing Account (in process)   CW-F-036
Donations Policy 4/15/08 CW-F-037
Surplus Land Sales Proceeds Disposition Policy 3/20/92 CW-F-038
Vending Machines on County-Owned or Leased Property 12/20/05 CW-F-039
Procedure and Policy Regarding Acceptance of Escrow Agreements 7/1/94 CW-F-040 
Petty Cash, Change Funds and Interest Checking Accounts 9/1/95 CW-F-041
Budgeted Reserves Reporting 12/6/94 CW-F-042
Accounting Policies for Interfund, Intrafund and External Transactions 8/15/07 CW-F-043
Interdepartmental Billings 12/1/07 CW-F-044
Warranty Claims 7/14/95 CW-F-045
Revenue Forecasting and Monitoring 12/6/94 CW-F-046
Revenue-Producing Contracts and Ordinances (No Hard Copy) 12/6/94 CW-F-047
Receivables Collections and Write-Offs 10/1/02

CW-F-048

Contract Development and Contract Responsibility 12/1/06 CW-F-049
Contract and Change Order Authority for Construction, Engineering and Architectural Contracts 1/1/07 CW-F-050
Attachment A
Attachment B
Grants (duplicate please see CW-F-003) CW-F-051
Management Letter Responses/Status (in process)   CW-F-052
Establishment and Reporting of Trust Funds 5/1/95 CW-F-053
Capital Projects Management 5/1/06 CW-F-054
Policy For Accepting Letters of Credit 1/1/95 CW-F-055
Procedure and Policy Regarding Acceptance of Performance Bonds and Payment Bonds 1/1/95 CW-F-056
Reimbursement of Attorney's Fees and Costs In Defending Ethics Complaints 3/7/95 CW-F-057
Debt Service Administration: Delineation of Responsibilities Between OFMB and the Clerk's Finance Department (Finance) 07/01/07 CW-F-058
Inventory of Parts and Supplies 1/1/96 CW-F-059
Cost Justification Using the Information Economics Model (In Process) CW-F-060
Disaster Preparation and Recovery--
Documentation of Related Expenditures
9/1/04 CW-F-061
Attachment
Construction Work-In-Progress (CWIP) Accounting Policies 5/1/06 CW-F-062
Attachment A
Attachment B
Grant Application and Reporting for Non-routine County Funded Grants 4/1/98 CW-F-063
Requirements for Construction and Construction Related Contracts with Values Less than $100,000.00 To be approved by Department Heads Under the Authority of PBC Ordinance No. 96-17 6/14/04 CW-F-064
Industrial Development/Private Activity Bonds 07/16/07 CW-F-065
Architectural and Engineering Consultant Multipliers 03/12/99 CW-F-066
Evaluating, Recovering and recording Errors/Omissions by a design professional 10/26/07 CW-F-067
Eminent Domain Settlements and Payment of Litigation Expenses for Right-of-Way Acquisitions 03/01/02 CW-F-068
Impact Fee Escrow Agreements 04/01/03 CW-F-069
Attachment
Eminent Domain Settlements and Payment of Litigation Expenses for Conservation Land Acquisitions 08/01/03 CW-F-070
Modifications to the County's Automated Financial System 10/1/03 CW-F-071
Acquisition of Artwork 12/20/05 CW-F-072
IRS Form 1099-S Requirements (Real Estate Transactions) 5/1/06 CW-F-073
Debt Management Policy 05/24/07 CW-F-074
Loss or Damage to County Property 2/1/08 CW-F-075 

Logistics

Emergency Alerting and Protection of Public Property 10/28/98 CW-L-001
Emergency Utilization of 800 MHZ Emergency Management Talk-Groups 05/01/03 CW-L-002
Postage for County Departments Located in The Governmental Center and the Judicial Center 12/1/03 CW-L-003
Purchasing Supplies from Small Stores Rescinded 09/25/97 CW-L-004
Printing and Publications: Obtaining Services from the Graphics Division 7/13/02 CW-L-005
Request for Data Processing/Word
Processing Equipment & Services
Rescinded
10/1/98
CW-L-006
Off-Hour Access to Courthouse and Administrative Complexes 11/01/07 CW-L-007
Purchasing Policy & Procedures 11/1/06 CW-L-008
Standardization of County Stationery, Envelopes, Business Cards, Media Release Forms and Memo Pads 2/22/96 CW-L-009
Palm Beach County Asbestos Policy 2/1/08 CW-L-010
Physical Identification of County Owned Fixed Assets Rescinded . See CW-O-026 Rescinded
01/12/01
CW-L-011
Real Property Dispositions (Non Right-of-Way) 5/15/89 CW-L-012
Real Property Acquisition (Non Right-of-Way) 5/15/89 CW-L-013
Energy Management Program 5/15/89 CW-L-014
Master Space Surveys & Strategic Facility Plans 06/19/00 CW-L-015
P.U.D. - Planned Unit Development Civic Site Processing 5/15/89 CW-L-016
Requests For Work -- Facility Improvements 4/1/91 CW-L-017
Master Space Survey See PPM #CW-L-015 Rescinded
10/16/98
CW-L-018
Space Allocation Standards 12/01/01 CW-L-019
Real Property Donations/Charitable Lease to Not-for-Profit Palm Beach County Organizations (Revision in process) 5/15/89 CW-L-020
Appraiser Pre-Qualification, Selection, and Award (in process) CW-L-021
Encroachments on County Owned Real Estate (Non Right-of-Way) 5/31/89 CW-L-022
Real Property In-Leases (Non Right-of-Way) 5/15/89 CW-L-023
Real Property Out-Leases (Non Right-of-Way) (Revision in Process) 5/31/89 CW-L-024
Real Property Acquisition/ Disposition/
Exchange/ Lease/ Request for Proposals
Process (Non Right-of-Way) (Revision in Process)
5/31/89 CW-L-025
Real Property Exchanges (Non Right-of-Way) 5/31/89 CW-L-026
Annexation of County Owned Real Estate (in process) CW-L-027
Micro Computer Guidelines for the Agencies
Under the BCC
Rescinded
10/1/98
CW-L-028
Internal Audit Follow-up for Responses and Corrective Action 06/15/00 CW-L-029
Requests for Radios, Pagers, Fire/Security Systems, Audio/Visual Systems, & Closed Circuit and Satellite Television Systems 02/25/03 CW-L-030
Municipal Boundary Changes 11/1/91 CW-L-031
Revenue Lease Payment Delinquency (in process) CW-L-032
Security Programs 11/1/07 CW-L-033
Purchasing Ordinance Exemptions 5/1/08 CW-L-034
Direct Payments For Goods and Services - Vouchers 12/1/06 CW-L-035
CW-L-035B (Voucher)
Computer Hardware, Software and Maintenance Service Procedure (in process) See PPM CW-O-047   CW-L-036
Indoor Air Quality Program 07/21/00 CW-L-037
Land Development Regulation Amendment Process 08/08/00 CW-L-038
Procurement Protest Hearing 12/1/06 CW-L-039
Requirements for the Purchase, Sale and Lease of Real Property (in process) CW-L-040
Access Card Management at County Facilities with Integrated Electronic Security Systems 04/14/03 CW-L-041 Attachment
Prohibition of Weapons at the Palm Beach County Governmental Center 09/29/03 CW-L-042
Security Screening Program at the Palm Beach County Governmental Center 11/01/04 CW-L-043
Criminal History Record Checks 10/1/03 CW-L-044
Attachment A
Attachment B
Attachment C
Emergency Use Credit Cards 08/01/06 CW-L-045
Use of County Logo 01/1/06 CW-L-046

Reports, Records and Files

Records Management Program 08/1/95 CW-R-001
Microfilming Quality Control Documentation 11/3/97 CW-R-002
Stay of Records Destruction ("Records Hold") 1/15/97 CW-R-003
Fire Alarm Reporting Procedures Rescinded
10/16/98
CW-R-004
Electronic Records -- Management & Public Access 7/18/96 CW-R-005
The Use, Retention, and Destruction of Electronic Mail (E-Mail) 11/21/07 CW-R-006
Geographic Information maintenance, Management and Dissemination Rescinded
11/18/03
CW-R-007
Internet Use Policy 01/22/04 CW-R-008
Enterprise Geographic Information System Maintenance and Management 06/1/01 CW-R-009
Electronic Signatures 09/26/01 CW-R-010
Hyperlinks From And To The Palm Beach County Web Site 12/01/01 CW-R-011
RECORDS OF THE BOARD OF COUNTY COMMISSIONERS’ MAINTAINED BY THE PALM BEACH COUNTY CLERK & COMPTROLLER 10/22/07 CW-R-012
 
 

Links