TITLE 1 - APPLICATION CHECKLIST, DOCUMENTS AND PUBLIC NOTIFICATION SIGNS

[Revised: 1/21/2021]

All revisions under this round are noted with [1/2021]

 

1.A       ZONING APPLICATION SUBMITTAL CHECKLIST AND DOCUMENTS

1.A.1    Sufficiency Review

Pursuant to Art. 2.A.7, Sufficiency Review, of the Unified Land Development Code (ULDC), an application must contain sufficient and accurate information, which includes but is not limited to: application forms, plans and supporting documents for the Development Review Officer (DRO) and other County Agencies to commence review.  In reviewing an application for sufficiency, the DRO will reference the Sufficiency Checklist.  An application will be deemed insufficient if certain critical information is incomplete, missing or not accurate.

 

For Public Hearing, Administrative Review, and Administrative Modifications through Full DRO, see the Sufficiency Checklist for Public Hearing and Full DRO Application Process:

http://discover.pbcgov.org/pzb/zoning/PDF/Checklists/DRO_and_PH_Sufficiency_Checklist.pdf

 

For Administrative Modifications through Zoning Agency  Review (ZAR) or Type 1 Variance(s), see the Sufficiency Checklist for ZAR or Type 1 Variance Process (application must be submitted electronically, aka online).

http://discover.pbcgov.org/pzb/zoning/PDF/Checklists/ZAR_and_Type_1_Variance_Sufficiency_Checklist.pdf  [1/2021]

 

For Privately Initiated Amendments (PIA) (i.e. Amendments to the ULDC), see the PIA Sufficiency Checklist.  [1/2021]

 

1.A.1.A       Application Submission

All Applications shall be submitted electronically for Public Hearing, Administrative Review and Administrative Modifications through Full DRO.   See ShareFile Instructions here: https://discover.pbcgov.org/pzb/zoning/PDF/Sharefile_Instructions.pdf. [1/2021]

 

All Applications shall be submitted electronically for Administrative Modifications through ZAR or Type 1 Variance.  Access ePZB Login here:  https://www.pbcgov.org/ePZB.Admin.WebSPA/#/login [1/2021]

 

All Applications for PIAs shall be submitted in person or electronically by appointment only.  Please Contact the Code Revision Section for assistance.

 

1.A.2    Documents Required by County Agencies (Zoning, Land Development, Survey and Traffic)

The following documents may be required as part of the Zoning application submittal.  Examples of these documents and reference to websites are provided to assist the Applicants in the preparation of Zoning applications.  For definitions and property development regulations, refer to the ULDC.

 

1.A.2.A       Cross Access Agreement

A restrictive covenant requiring property owners to share access points between adjacent properties and all internal access ways in order to provide safe traffic circulation by eliminating the number of curb cuts on the street system through the establishment of a cross-access easement.

Example: Cross Access Agreement Example.pdf

 

1.A.2.B       Drainage Study or Drainage Statement

A statement outlining how the stormwater runoff system will be designed for a proposed or existing project.  It shall also list the Agencies responsible for the regulation and permitting of stormwater runoff for the site and identify the location of the legal positive outfall for the site.

Example 1 Drainage Statement Example 1.pdf

Example 2 Drainage Statement Example 2.pdf

Example 3 Drainage Statement Signature Example 3.pdf

 

All Drainage documents must be digitally signed and sealed and be capable of verification in conformance with Rule Chapter 61G15-23 Seals, Florida Administrative Code & Florida Administrative Register.  All digital signatures and seals shall be verifiable.

https://www.flrules.org/gateway/ChapterHome.asp?Chapter=61G15-23

 

1.A.2.C       Shared Parking Agreement and Study

1. Shared Parking Agreement - A restrictive covenant between Property Owners that allows the reduction of parking for multiple or mixed use development in close proximity to one another, and which have different peak parking demand and operating hours.  The covenant is usually supported by a Shared Parking Study.  See Shared Parking definition in the ULDC (Art. 1.H, Definitions and Acronyms). [1/2021]

Example - Shared Parking Agreement

 

2. Shared Parking Study - A study to allow for a reduction of parking spaces required for different uses located on the same or nearby parcels.  The uses must have different peak parking demands and operating hours.

Example - Shared Parking Study Example.pdf

 

1.A.2.D       Parking Demand Statement

A statement, signed and sealed by a Professional Engineer, that identifies the proposed use(s) and affirms that the proposed number of parking spaces will not negatively impact the use(s) or users of the site if a Type 1 Waiver to reduce required parking is granted.

Example Parking Demand Statement  [1/2021]

 

1.A.2.E       Survey

All Zoning applications submitted for approval to the Survey Section must include a certified, signed and sealed Boundary Survey to support the Master Plan (initial), Site Plan or Plat and be prepared by a Florida Professional Surveyor and Mapper and be less than one year old. A Survey subject to the above requirements may be requested by the Zoning Division for the review of other types of applications, e.g. Building Permit review.

1. Boundary Surveys

a.      Residential and commercial Boundary Surveys submitted for approval to the Survey Section must be a certified, signed and sealed Boundary Survey prepared within one year by a Florida Professional Surveyor and Mapper.

b.     Boundary Survey must also conform to the most current Florida Standards of Practice and all Palm Beach County requirements in force at the time of application.

c.      Boundary Surveys for commercial properties must support a Zoning (Master, Site or Subdivision) Plan.

 

2. Title - A Title Policy, Title Commitment, Title Search/Exam, Opinion of Title or Property Information Report (options mandated by use) current to within one year must be shown on all surveys, including date, policy number, issuers name, address and the disposition of all schedule B-II encumbrances. Title information must be kept current to within one year throughout the entire approval process.

 

3. Digital Signature and Seal - All survey documents must be digitally signed and sealed and be capable of verification in conformance with Florida Surveying and Mapping Standards of Practice Rule 5J-17.062, Procedures for signing and sealing electronically transmitted plans, specification, reports or other documents. All digital signatures and seals shall be verifiable.

Example 1 Survey Identrust Digital Signature Example.pdf

Example 2 Survey Report Example.pdf

4. Plat - A recorded Plat may be submitted in lieu of a Boundary Survey when the Master Plan, Site Plan and Plat are identical and the Plat is less than one year old. A “Tree Survey”, "As-Built" or "Record Survey" may be required as needed and as directed by the Survey Section.

 

5.  Modifications to Prior Approved Master Plans - Applications with proposed internal modifications to a previously approved Master Plan, that propose no changes to the last approved Master Plan acreage, boundary or legal description shall not be required to submit a new legal description or survey of the subject property.  The Applicant shall clearly indicate in the required Application documents (e.g. Forms, Justification Statement), that the modifications are only internal to the subject property, and the approved acreage, boundary/legal description will remain the same.  [1/2021]

 

1.A.2.F       Traffic Impact Study or Statement

A traffic study of links and intersections within the Test 1 Radius of Development Influence and Test 2 Radius of Development Influence of a proposed Project; and including the information, and prepared in accordance with the requirements, set forth in Art. 12.C.1.C.2, Traffic Generation.  For the Transportation Element of the Plan, it is the "LOS Impact Statement" referred to in the Capital Improvement Element of the Plan.

Example 1 - Traffic Statement Example 1.pdf

Example 2 - Traffic Statement Signature Report Example 2.pdf

Example 3 - Traffic Statement Signature Report Example 3.pdf

 

1. Digital Signature and Seal - All Traffic documents must be digitally signed and sealed and be capable of verification in conformance with Rule Chapter 61G15-23 Seals, Florida Administrative Code & Florida Administrative Register. All digital signatures and seals shall be verifiable.

 

1.A.2.G      Unity of Title

A document recorded in the office of the Clerk of the Circuit Court of PBC stipulating that a lot, lots or parcel of land shall be held under single ownership, shall not be eligible for further subdivision and shall not be transferred, conveyed, sold or divided in any unit other than in its entirety.

Example 1 - Unity of Title Example 1.pdf

Example 2 - Unity of Title Example 2.pdf

 

1.A.2.H       Unity of Control

In accordance with ULDC Art. 5.F, Legal Documents and Art. 11, Subdivision, Platting, and Required Improvements and Art. 3.E.1.I, Unified Control, a covenant recorded in the office of the Clerk of the Circuit Court of PBC stipulating that a lot, lots, or project with different owners shall be developed according to a common site or master plan providing unified control and the combined lots shall meet land development requirements as if they are one lot.

Example 1 - Unity of Control Example 1.pdf

Example 2 - Unity of Control Example 2.pdf

1.A.3    DRO Agencies Required for Site Plan Amendments through Zoning Agency Review (ZAR)

The list below provides the most common requests to amend approved Zoning plans and the agency involved.  This table is to be used to determine the total number of agencies required to review an application for an administrative modification through the ZAR pursuant to Art. 2.C.4.A.3, ZAR.  This list is not intended to be exhaustive as the DRO may also determine an agency needs to review an application based on a reason not listed here, if so the Applicant or Agent will be informed of the reason(s). [1/2021]

 

Table 1.A.1      DRO Agencies Required for Site Plan Amendments through ZAR [1/2021]

AGENCY	REQUEST	AGENCY	REQUEST
ADDRESSING:	·    Changes in street names or new street names	AIRPORTS:	·   Any modification to projects managed by airports ·   Changes to building heights in airport overlays ·    Addition of above ground storage tanks within airport overlays
COUNTY ATTORNEY:	·    Questionable legal documents of any kind ·    Modified lease areas of communication towers	ERM (ENVIRONMENTAL RESOURCE MANAGEMENT):	·   Modification to any preserve or conservation area ·   Modification of trees under ERM’s protection
FIRE RESCUE:	·    Modification of sidewalks leading to or from buildings ·    Changes in pedestrian access points of a building ·    Relocation or expansion of building adjacent to another building ·    Relocation or addition of internal access points ·    Any gates or fences that may impede access of fire trucks or personnel ·    Any canopy, porte-cochere or other structure that extends over a main drive or vehicle access	HEALTH DEPARTMENT:	·   Private wells, sewage tanks, lift stations ·   Addition of swimming pools ·   Uses: Hospitals, med clinic’s, day cares, schools, personal services, Dry Cleaners, crematories, cement plants, Power plants, sugar mills, dry cleaners, crematories, cement batching plants, surface coating facilities, CLFs, restaurants, Lounges
LANDSCAPE:	·   Any changes to trees or required landscape areas within a project	LAND DEVELOPMENT:	·    Increases or relocations in building SF ·    Changes in drainage or detention/retention areas ·    Any application that reduces permeable surfaces of a lot ·    Any subdivision or combination of parcels ·    Any changes related to plats ·    Modification to any easements, tracts or property lines
LWDD (LAKE WORTH DRAINAGE DISTRICT):	·   Any modification to property or easements managed by LWDD	PALM TRAN:	·    Any modification to easements managed by Palm Tran ·    Any new use located on an Arterial or Collector ROW
PARKS & REC:	·   Any modifications to parks and recreation pods/areas or open space ·    New uses such as CLF, Schools, Daycares	PLANNING:	·    Any modification to projects within the AGR zoning district ·    Any changes to Workforce Housing ·    Any project that changes density ·    Developments in the URAO
SCHOOL BOARD:	·   Any project that is managed by the school board, ie schools	SURVEY:	·   Any project that requires a survey to be submitted
TRAFFIC:	·    Any modification to traffic circulation ·    Any changes to parking ·    All new or change of use ·    Addition of Gates or fences in row’s	WATER UTILITIES:	·   Any modification made to a PBC utility. ·   Any uses that require a grease trap, such as restaurants.
ZONING	·     All Requests

 

1.B       PUBLIC NOTIFICATION SIGNS

Pursuant to ULDC Art. 2.B.5, Notification, the Applicant shall post Public Notification Signs on the subject property with information of the public hearing and/or public meeting.  Public Notification Signs shall be prepared following these standards:

 

1.B.1    Sign Specifications and QR Code

1. Sign Dimensions: 3' x 4'
2. Sign Color: Yellow (Coroplast Yellow Corax);
3. Material: Coroplast (water proof; 4mm), or similar material;
4. Font: Arial;
5. Font Color: Black;
6. Font Size: Minimum 3', and must fit uniformly on the sign face area;
7. The sign shall include the text listed below for all Applications that are subject to Public Hearings (See required format below):

 

 

PALM BEACH COUNTY

NOTIFICATION OF A PUBLIC HEARING

Visit County Web page at:

http://discover.pbcgov.org/pzb/Pages/Public-Hearing-Meeting-Notices.aspx

 

Or call the Zoning Division at: 561-233-5200

 

APPLICATION NUMBER

APPLICATION NAME

 

H.   The sign shall include the text listed below for all Applications that are subject to Public Meetings (See required format below):

 

PALM BEACH COUNTY

NOTIFICATION OF A PUBLIC MEETING

Visit County Web page at:

https://discover.pbcgov.org/pzb/Pages/Public-Meeting-Notices-Variances.aspx

(Which is now known as Type 1 Variance)

Or call the Zoning Division at: 561-233-5200

 

APPLICATION NUMBER

APPLICATION NAME

 

1.B.2    Installation

A. The sign shall be supported and installed in the ground of the subject property using the following:

 

1.     Three - metal dowels; OR,

2.     Two - 2"x2" or 2"x4" wood post.

 

B. Signs shall not be allowed to be attached to trees, fences, walls, utility poles/boxes or any structures.

 

1.B.3    Proof of Installation

The Applicant shall submit to the Zoning Division the following:

 

A.     A complete Affidavit of Installation of Notification Signs  (Form #28) must be submitted by the Applicant indicating that the signs were installed consistent with these requirements.

 

B.     A photograph of the sign(s) with the installation date stamped on the photograph. Submit the photograph to the Zoning Division to demonstrate compliance with the Notice Requirements pursuant to the ULDC; and,

 

C.     All required sign(s) shall be installed a minimum of 15 working days prior to the scheduled Public Hearing or Meeting. [1/2021]

 

Figure 1.B.1 - Example of Public Notification Sign with QR Code

1.B.4    QR Code

The QR code in this Manual is an Example ONLY, the most updated QR Code will be shown on the Result Letter by the Community Development or Public Information Section (for Type 1 Waiver) on each application.  [11/2020]